Overview
When prospects book meetings—especially through Calendly—you want them removed from your La Growth Machine (LGM) sequences right away. This guide walks you through both manual and automated ways to stop messages once an appointment is scheduled.
By default, those reply actions correspond to a completed objective in LGM and stop the following actions of the sequence on the lead concerned.
Key benefits
Prevent spam by stopping messages after a meeting is booked
Save time with automation powered by Zapier
Stay organized by correctly updating lead statuses
Improve conversions by identifying leads who have bookedBut most of you are using an external tool to book a meeting with your lead, and most of the time, you are using Calendly to do that (this is also our case).
How to handle Calendly bookings
Option 1: Manually remove a lead from your LGM sequence
When someone books a meeting through Calendly, you’ll receive an email notification. That’s your cue to pause their sequence.
Steps
Open your current LGM campaign — it will open on the Overview tab.
Locate the relevant lead.
Select the lead and pause the campaign for that person.
This method works, but it can be time-consuming. More importantly, a message might still send between the moment the lead books a meeting and the moment you manually remove them.
Tip: Use this method only if you have low meeting volume or don’t use Zapier.
Option 2: Automatically remove a lead using Zapier
Automation ensures that the moment someone books via Calendly, they’re removed from your LGM sequence—no delays, no accidental follow-ups.
Set up your Zap
1. Choose Calendly as the trigger
Select Calendly → Invitee Created as your trigger event. This fires whenever someone books a meeting.
Once your Calendly account is connected, test the trigger, then continue.
2. Choose La Growth Machine as the action
Select La Growth Machine → Update Lead Status.
3. Decide which campaigns the automation applies to
You can choose all campaigns or select specific ones for this Zap.
4. Choose the status update
Set the lead status to Converted.
Important: This both removes the lead from the sequence and identifies them as having booked a meeting.
How to match leads between Calendly and LGM
The Zap must identify the right person to remove from LGM. That means choosing the correct data fields for matching.
Recommended matching fields
The primary match you should use is:
Professional email
If LGM was able to enrich the professional email, this alone will create an automatic match.
But if email enrichment fails, add the following keys:
First name
Last name
Company name
Important: You must request these fields in your Calendly booking form so Zapier can pass them into LGM.
Map each Calendly field to the matching LGM module field, test your Zap, and turn it on.
FAQ
What happens if the lead doesn't reply before booking?
What happens if the lead doesn't reply before booking?
They won’t automatically be considered “converted,” so they may continue receiving messages unless you manually remove them or use Zapier automation.
Can I apply the automation to only one campaign?
Can I apply the automation to only one campaign?
Yes. When setting up the Zap, simply select the specific campaigns instead of applying it to all of them.
Is “Converted” the best status to use?
Is “Converted” the best status to use?
Yes. This both removes the lead from the sequence and helps you track meeting-booked conversions.
Do I have to ask for first name, last name, and company in Calendly?
Do I have to ask for first name, last name, and company in Calendly?
Only if you want a strong fallback for matching leads when an email isn’t enriched.
What if Zapier cannot find the matching lead in LGM?
What if Zapier cannot find the matching lead in LGM?
Double-check your field mappings. If no matching data exists, LGM cannot update the lead status.